Secure Your Data: Best Practices for Confidential Document Scanning

As the deadline to go paperless draws near for federal government offices, the topic of document digitization has come to the forefront for many businesses as well. It’s not surprising, as the reasons and benefits for digitization keep growing. The need to reclaim valuable office space from overstuffed filing cabinets, provide increased security for sensitive…

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7 Considerations When Converting Paper Files to Digital

Despite the increasing trend to convert to electronic documents, the amount of paper waste still produced by offices is astounding. According to the EPA, the average office worker uses 10,000 sheets of paper every year, and 45% of it ends up in the trash on the same day it’s printed. Digital documents help reduce costs,…

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2022 Requirements for Online Government Document Storage

By December 31, 2022, all federal agencies in the United States government are required to move to an online document storage system. This comes from the Office of Management and Budget (OMB), which has stated that after that date, the National Archives and Records Administration (NARA) will no longer accept paper documents. This decision was…

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How to Safely Store Government Electronic Records

Every company wants to ensure that its records are secure. However, some records are more sensitive than others. For example, medical records, legal documents, and other privileged information must follow strict security protocols to protect clients and meet legal requirements. Government electronic records are no exception. Document security must maintain the confidentiality of the information,…

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5 Considerations for Effective Municipal Document Management

Proper storage and accessibility of records is crucial for any business wanting to compete in the 21st century. For government entities, such as city and county offices, it’s more than just improving workflow and saving money. Municipal document management also helps government agencies meet legal requirements. Paper is History There are many problems with maintaining…

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5 Key Functions of an Effective Electronic Records Management Program

The list of benefits of migrating from paper to electronic records management is long — from cost savings to improved communication, your organization will function more efficiently on the cloud. The actual process of making the change, however, is often daunting.  You likely have years of documentation in various formats and entire systems that need…

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11 Reasons to Digitize Your Municipal Records

The COVID-19 pandemic developed rapidly during 2020, causing a global transition to support virtual environments. With few able to retrieve or transport their physical files, many businesses had to learn and adapt to new practices – an example being the digitizing of their municipal records. Civil services, public sectors, and municipal organizations have realized that…

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