3 Tips for Healthcare Document Automation

As the world becomes more digital, the healthcare industry is also benefiting from healthcare document automation. According to a recent study, doctors spend an average of 15.6 hours per week on paperwork alone. If they could automate all or at least some of the process, it would represent huge time savings that can be put to better use elsewhere

What Is Healthcare Document Automation?

Healthcare document automation is the use of technology to streamline the creation and management of healthcare documents. Instead of manual inputting of data, software can now be used to automate the process. 

This can help to improve data accuracy and efficiency in healthcare settings. The automation can be applied to anything from the creation of patient charts and medical records to the billing process, which offers many benefits to both the staff and patients of your medical office.

What Are the Benefits of Healthcare Document Automation?

It can save you time and money and help to improve the quality of care you provide. It can also help to reduce the risk of errors and improve the efficiency of your practice.

First, it can save you time by automating the creation of documents, such as patient charts or billing invoices. This can free up your staff to focus on other tasks that can’t be automated. 

Second, it can help you ensure that your documents are accurate and compliant with applicable federal and state healthcare regulations, including HIPAA. This can help you avoid potential fines or other penalties. 

Finally, it can help you manage your documents more efficiently, increasing patient satisfaction. With all of your documents digitized for easy storage and better accessibility, you can quickly locate necessary documents upon patient request, or in preparation for a patient appointment, without manually searching through paper files and folders.

Three Tips for Automating Your Patient Documents

With automated document solutions, you can quickly and easily create, edit, and share patient documents. However, it can be a daunting prospect if you are still using paper or haven’t fully transitioned to a digital and automated document management system.

Here are a few tips for how to get started with healthcare document automation in your practice:

1. Prep your medical records and other documentation.

If you haven’t digitized your records yet, this step is the first place to start. We’ve written a guide to prepping and scanning your medical documents, and in summary:

You need to inventory your documents, select a good document management/organization system, prep your records for scanning by removing staples, marking highlighted pages, and more. 

Also, you should compile a checklist for quality assurance purposes and ensure you have a document backup solution. 

Another important step is to define your document automation requirements. What type of documents do you need to create and manage? What processes do you spend the most time on currently and would prefer to automate? 

Knowing your exact requirements will help you narrow down what type of software solution will work best for your needs. 

2. Choose a document automation solution that has an excellent reputation in the medical field. 

Patient health records are both variable and complex. You need to be able to store information in multiple different file formats, some of which may need to have an extra layer of security for privacy purposes and HIPAA compliance. 

A typical document management/automation system may not have the special capabilities needed to organize medical records, which is why it’s necessary to find a system that has proven its capability to handle digitizing, storing, organizing, and automating electronic health records

3. Contact Go Find It to schedule a demo of their document management system. 

Go Find It’s document management and automation system can help your medical practice, whether you need a comprehensive solution from the ground up or a solution that will integrate with your current electronic medical record software.

With Go Find It, you can easily find and retrieve documents from anywhere in the healthcare system, whether it’s a patient’s chart or an insurance claim form. So if you’re looking for a way to increase productivity and efficiency in your healthcare practice, be sure to check out Go Find It.

Not only will Go Find It save you time, but it will also help you keep your patients’ information more organized and accessible. We’re happy to (virtually) meet with you to demonstrate our system’s capabilities and show you how to save time and increase efficiency. 

Contact us to schedule a free demo!