Professionals across a wide range of industries are often asked to fill out, sign, and return documents on a daily basis. Some individuals may even be required to complete this process multiple times in a given workday.
While this sounds like a fairly straightforward task, thanks to tedious workflows and compatibility issues, signing and sharing digital documents can often become a time-consuming and frustrating process. You might wonder how to email back a signed document in a more efficient manner.
There are several options available to industry professionals looking to save time and avoid a hassle when sharing signed documents with colleagues or clients. Let’s take a look at some of the best ways to optimize workflows to share signed documents more quickly and efficiently.
How to Email Back a Signed Document the Old-Fashioned Way
If you’ve recently been asked to return a signed document via email, you may very well have found yourself engaged in a multi-step process involving printers, scanners, computers, and more.
In the absence of an easy-to-use document management software, the process of signing and returning a digital document might look a little like this:
- Step 1: Download the file you need to sign and return.
- Step 2: Print a hard copy of the file.
- Step 3: Fill out and sign the paper copy by hand.
- Step 4: Scan the signed copy of your document.
- Step 5: Download your digital scans as a shareable file (such as a PDF).
- Step 6: Attach your scans to an email and send them to your intended recipient.
This manual approach can become extremely tedious, especially when dealing with lengthy documents. Furthermore, this process is virtually impossible to complete when on the go due to the sheer number of devices required to get from point A to point B.
In addition, this process leaves substantial room for error, as even a minor mistake could result in a professional needing to start over from scratch. Plus, you could encounter security issues printing off a document and figuring out where to store the paper record.
It’s time to move away from the traditional method of emailing back a signed document. Let’s explore the faster, more efficient, and more secure way!
Emailing Signed Documents with Go Sign It
Those looking to save time and effort when working with digital documents can instead turn to a software tool like Go Sign It.
Go Sign It is one of many tools offered by Go Find It, a trusted provider of document management solutions for professionals across a wide range of industries. Go Sign It was specifically designed to streamline the e-signature process in order to boost efficiency and improve data security.
Our tool is a one-stop shop for a broad spectrum of document management needs. Go Sign It offers customizable, downloadable document templates that can be filled out and returned within one digital platform, thus eliminating the need for a printer or scanner.
Plus, our tool integrates seamlessly with other trusted programs and word processors, so you can easily fill out and sign documents created on other platforms.
Go Sign It is designed not only for ease of use but also with safety and security in mind. The platform is regularly updated to remain compliant with all industry standards relating to data storage, sharing, and security. It boasts high-level security features, so you can rest assured that even sensitive documents are handled with the utmost care and consideration.
Who Can Use Go Sign It?
Go Sign It was designed with YOU in mind and is suitable for professionals in a wide range of industries. Let’s take a closer look at just a few of the individuals who stand to benefit from using this document management software.
Example #1: Professionals in the Legal Sector
Lawyers, paralegals, and other legal professionals are often required to interact with a high volume of documents. Many of these documents contain sensitive information pertaining to past, present, and upcoming legal proceedings.
For this reason, it’s critical that legal professionals establish effective, secure processes with respect to the handling of their documents. Go Sign It makes it easy for lawyers to send and receive clients’ signed documents without requiring that they follow a tedious multi-step process while supporting security guidelines every step of the way.
Example #2: Medical Professionals
Medical facilities are also responsible for a high volume of documents. These documents may contain highly personal medical information about patients that must be handled with extreme care in order to remain compliant with The Health Insurance Portability and Accountability Act (HIPAA).
Accessibility is also critical in medical settings. Patients may not have access to a printer or scanner when they are asked to return signed documents to their healthcare provider or insurance company.
Offering a fully electronic approach to signing and sharing documents can help patients return their completed forms in a more timely manner and ensure the information they provide remains safe and HIPAA-compliant.
Example #3: Real Estate Agents
One of a real estate agent’s most critical responsibilities is handling clients’ contracts and other documents.
Real estate professionals often undergo extensive training with respect to drafting, reviewing, and completing complex contracts. Professional document management software can help streamline the contracting process further.
With Go Sign It, an agent can easily send documents to both the buyer and the seller for their review and completion – no clunky equipment is required.
Is Go Sign It Right for You?
Whether you’re a busy legal professional who is responsible for sensitive client information or a corporate employee who just needs to return some required paperwork, Go Sign It can help take some of the guesswork out of what was once a tedious process.
This professional-grade document management software is designed to save time and safeguard against potentially costly errors while eliminating the need for other kinds of equipment that require hefty maintenance and are prone to technical malfunctions.
If you’re interested in learning more about what role Go Sign It could play in your daily workflows, reach out today to schedule a consultation. We can set you up with a demo to show you the tool in action.
We would be happy to answer any additional questions you may have about how to email back a signed document and fill you in on everything you can accomplish with a little help from our software solution!
