There are many benefits to using electronic signatures, the first and most obvious being that they are faster, easier, and more efficient than a handwritten signature. You can securely and legally sign an electronic document without having to print it, sign it, and scan it back in.
They also help reduce the risk of fraud, as they provide a way to verify the identity of the person signing the document. In addition, you can use an electronic signature for both business and personal transactions. It is a great way to save time and ensure that all of your transactions are carried out smoothly.
Before we dive into the easy way to create an electronic signature, let’s first explore the details of an e-signature.
What Is an Electronic Signature?
An electronic signature, also called an e-signature, is a legally binding agreement between two or more parties created and agreed upon electronically.
An e-signature can take the form of an uploaded image of a person’s signature, a signature written on a tablet, phone, or touch screen using a stylus or a finger, or by typing your name into a designated field on the document, and then clicking a button to indicate that you agree to the terms.
E-signatures are commonly used for contracts but can be used for any documents, such as job applications, financial documents, and medical consent forms. Per the United State’s Electronic Signatures in Global and National Commerce Act (E-Sign Act), as long as an individual has freely given their consent, their electronic signature is just as legally valid as their handwritten signature for most types of transactions.
What Features Are Needed Along with E-Signatures?
If you think implementing and using e-signatures could benefit your organization, be wary of platforms that offer e-signature capability but no other functionalities.
A program that offers an e-signature function and nothing else might be sufficient for someone who only needs to use e-signatures occasionally, for example, once or twice per month. However, businesses often utilize e-signatures every day and usually multiple times per day.
If you’re working with a large volume of e-signatures, you should have a solution in place to organize the documents that need to be sent out for signing as well as the ones that have been signed and sent back.
The solution should also have the ability to assign tasks in case multiple signatures are required on a document to be shared with all the appropriate people. This function is also important to ensure transparency and avoid confusion regarding who in your organization is responsible for ensuring the correct signatures are obtained in a timely manner.
The tool you use should also verify that the signature was entered correctly by the person responsible for entering it and highlight any errors or missed signatures or initials that were overlooked. Also, it should be fully secure and compliant with all regulatory requirements.
The Easy Way to Create an Electronic Signature
With our e-signature solution, Go Sign It, you can effortlessly share documents with signees by text or by email. Given it integrates seamlessly with our other platforms, you can manage the process from beginning to end — appointing tasks, establishing due dates, and managing the status of it all in our secure data warehouse, complemented by our organization tool.
Go Sign It includes:
- Adherence to industry standards and regulations
- Centralized document storage supporting a paperless workflow
- Customizable e-form document templates
- High-level protection and security
Contact us today to arrange a demo of Go Sign It or any other of our document management tools!