According to Forbes, by 2025, there will be more than 100 zettabytes of data stored in the cloud. That’s a lot of data! And it’s why cloud storage solutions are becoming more and more necessary. If you’re keeping a lot of documents in the cloud, you need a versatile and robust storage tool in your arsenal.
Electronic document storage solutions can help organizations store and manage their electronic documents in a secure, centralized location. This can save time and money and make finding and sharing documents easier.
How to Store Documents Electronically
The key to storing documents electronically is to find a system that allows for increased efficiency and productivity.
The Go Find It data warehouse stores all of your documents in one central location, making it easy to find what you need. You can set up personalized views to access the precise information you need when you need it.
With a customized message center and notes feature, you can also sort information into specific categories to locate records faster and increase efficiency and communication.
Go Find It’s electronic document storage solution can also help you stay compliant with regulations such as Sarbanes-Oxley, HIPAA, and GLB.
With built-in security features, you can rest assured that your documents are safe from unauthorized access.
How To Organize Documents Electronically
For a business that is digitizing years if not decades worth of documents, it’s important to have an electronic document organization solution that allows for systematic and simultaneous digitizing and categorization.
Turbo Owl, Go Find It’s document organization solution, makes it possible to efficiently scan and upload documents into customized categories through our unique barcode system. No manual data entry or rescanning is necessary because documents can be stored directly in our data warehouse.
The document organization solution also offers a preview of scanned documents so that you can ensure accuracy, as well as a function to include email attachments, so all related documents are stored together, making it easier to search for and find interconnected documents.
How to Share Electronic Documents with Others
Once your documents have been safely and securely uploaded and methodically organized, you need a reliable method to share those documents with others.
It’s too cumbersome and inefficient to have to locate, download, and send separate copies of documents to others; in addition, the more document copies increase, the less likely it is that they can be traced back to their original source.
The solution to this is not to send out copies but rather to send out a link to where the document is stored and assign privileges to the link recipients accordingly, with some having only viewing permissions while others have download permissions, as needed.
Go Share It is the solution that allows clients to gain access to real-time information, support real-time communication via notifications, and track usage of all documents with an audit log, so you know exactly who has accessed your documents and when that access took place.
The Best System for Electronic Document Storage and Management
The best system for electronic document storage and management is Go Find It’s extensive suite of document management tools that allow you to increase efficiency and improve productivity throughout your organization.
Our complete document management system incorporates all elements of document storage, organization, and sharing, as well as fully integrated solutions for enabling digital signatures and task management.
If you would like to learn more about Go Find It’s electronic document storage solutions, contact us to schedule a demo today!