3 Requirements to Follow for Federal Record Storage

When it comes to records management, federal government entities have obligations above and beyond standard businesses. For example, they are required to follow specific United States laws and regulations pertaining to federal record storage.  The full scope of regulations pertaining to federal record storage is quite sizable. It is detailed in full in Title 36,…

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Digital Signature vs Electronic Signature: What’s the Difference?

Have you ever been asked to provide a digital or electronic signature on an e-document? If so, you may have assumed that there was no difference between a digital signature vs an electronic signature. However, the terms are not interchangeable, and you should know the important differences between the two. What is the difference between…

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5 Best Practices for Government Document Scanning

For nearly 30 years, the U.S. government has been focused on reducing the amount of paper used across various agencies. The introduction of initiatives such as the “Paperwork Reduction Act of 1995” and the “Transition to Electronic Records” directive of 2019 has led to increased emphasis on electronic recordkeeping and storage. The goal is to…

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3 Things You Can’t Do to Email Large Files

Did you know that the average U.S. professional wastes about an hour of their day with email-related activity? That’s a lot of time over one year! Common time-wasters are over-checking the inbox, re-reading the same messages trying to figure out the correct response, or figuring out how to email large files. While we can’t solve…

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5 Essentials of an Efficient Construction Document Management System

It may not be your favorite part of the construction business, but a well-organized document management system can make the difference between a successful company and a floundering one. All of your paperwork, including designs, RFIs, and contracts, need to be orderly and accessible for everyone that needs them. Without organization, you run the risk…

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Secure Your Data: Best Practices for Confidential Document Scanning

As the deadline to go paperless draws near for federal government offices, the topic of document digitization has come to the forefront for many businesses as well. It’s not surprising, as the reasons and benefits for digitization keep growing. The need to reclaim valuable office space from overstuffed filing cabinets, provide increased security for sensitive…

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What is an EHR System and Why Do You Need It?

In a medical world that is ever-changing, the need for real-time patient data in healthcare settings is more necessary than ever. To provide the best care for your patients, you need access to complete and thorough medical records. But, not every healthcare service provider is fully equipped with the right technology to manage patient records.…

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7 Considerations When Converting Paper Files to Digital

Despite the increasing trend to convert to electronic documents, the amount of paper waste still produced by offices is astounding. According to the EPA, the average office worker uses 10,000 sheets of paper every year, and 45% of it ends up in the trash on the same day it’s printed. Digital documents help reduce costs,…

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