If you’re like most professionals, you’re constantly inundated with requests for access to your documents. You probably have a long list of people you need to grant access to, and it can be a time-consuming process to track down the right document and send it to the right person. But what if there was an easier way?
We can help with our Go Share It platform, which offers ease of use, compliance with relevant security protocols, and documentation tools to allow you to keep track of the files you have sent.
Ease of Use to Share Documents Online
Have you ever tried to share documents online by emailing an important document to a client, patient, or stakeholder, only to receive a message similar to the following?
The file you’re attaching is bigger than the server allows. Try putting the file in a shared location and sending a link instead.
What if you get a message like the above, but you don’t have a shared location that you can send a link from, or you aren’t sure about the reliability or security of freeware file share solutions to share documents online?
The “Go Share It” product allows you to create a personalized portal so that you can grant real-time access quickly and easily to anyone who needs to view or retrieve your documents, whether those people are internal team members or external stakeholders.
The system seamlessly integrates with other parts of the Go Find It platform, including our document organization system, Turbo Owl, our electronic signature software, Go Sign It, and our project management solution, Task Vue.
Compliance and Security to Share Documents Online
According to the HIPAA Journal, “Between 2009 and 2020, 3,705 healthcare data breaches of 500 or more records have been reported to the HHS’ Office for Civil Rights. Those breaches have resulted in the loss, theft, exposure, or impermissible disclosure of 268,189,693 healthcare records.”
In 2020, FINRA imposed $57.0 million worth of fines; ordered restitution paid in the amount of $25.2 million; suspended and barred 375 and 246 individuals, respectively; and referred 970 fraud and insider trading cases for prosecution.
Clearly, non-compliance with industry-specific regulations carries grave repercussions as well as serious potential consequences. Given these facts, it’s crucial to have a file-sharing solution that is safe, secure, and fully compliant with all applicable regulations, whether you are a government municipality, a medical practitioner, or a legal service.
Go Share It allows for the secure transfer of information through double-ended encryption. For clients that must adhere to industry regulations for managing electronic records, we are proud that each of our solutions complies with HIPAA, SOX, and FINRA requirements.
Documentation when Sharing Documents Online
Not only is it important to be able to easily and securely share documents online, but it’s also vital to confirm receipt of documents and accurately track which documents have been sent, received, and viewed.
Gone are the days of sending an email with an important document attached and having to either email or call to follow up and ensure the document was received (as not all email systems have read receipt features available or enabled, and those features aren’t always secure or accurate).
Go Share It offers an audit log feature so you can easily track who has used your documents without having to take extra time-consuming and inefficient steps to verify receipt personally.
As one of our clients, Lupe, an employee in a medical practice, said:
[Go Share It] has made it much easier to support external communication with attorneys and other parties. I can send documents to attorneys with attached messages, verify their approvals, and request updates on status. I can also use the portal to share documents and messages directly with third parties such as attorneys.
With Go Share It, you’ll never have to worry about someone asking for access to your documents again, and you can easily share documents online! Contact us to schedule a demo today.